A Construction Manager (otherwise known as a “CM”) is an individual or firm contracted by your Association to oversee all facets of construction from start to finish, big or small.
Hiring a CM allows you to transfer the duties of your project from the Association, Board of Directors and Association Management directly to the CM firm. You should be relieved to know that someone is looking out for your best interests, without adding to your Association duties and responsibilities.
Duties of a CM vary depending on the project, however a CM will typically provide the following tasks:
• Develop the projects overall approach – working with the Association to establish work requirements.
• Work directly with the Ownership/Community, fielding calls, owner requests, owner special requests, and owner complaints.
• Assist in developing construction schedules that are acceptable to the Association.
• Assist in the notification to each individual owner, educating them on the proposed scope of work.
• Assist in developing construction drawings and technical specifications.
• Manage the selection of contractors, including the bid process and awarded.
• Facilitate the writing of the construction contract for the Association.
• Host a pre-construction meeting for all parties involved.
• Provide on-site construction management and inspection duties; daily reports, photo documentation.
• Control and monitor Requests for Information “RFI’s”.
• Control and monitor costs, change orders if encountered.
• Review, prepare and submit monthly pay applications to the Association Manager for payment; include retention withholding
and lien releases.
• Develop or direct project testing, commissioning and acceptance requirements.
• Ensure the project complies with all applicable environmental, health and safety rules and regulations, building standards and
codes and other regulatory requirements.
• Prepare and submit progress reports to the Association.
• Ensure that the operation and maintenance staff is properly trained or informed of the new work.
• Ensure that the owner receives operation and maintenance manuals, operation and maintenance procedures and checklists,
and recommended spare parts lists, warranties and lien releases.
• Submit “as-built” drawings and other documents to the owner in well organize form.
• Facilitate a punch list walk with the Association and participating contractors, retain funds until work is 100% complete and
acceptable to the Association/Ownership.
The CM is your experienced “eye’s and ear’s” for the Association.